Parking Permit Renewals

Departmental Permits

Mandatory Fields to Complete

Debit memos must be signed (following the “one up approval” process) by the person to whom the permit holder/administrator reports. 

Renewal memos were sent by email to dedicated administrators. They must be returned by email to transportation@utoronto.ca by the April 17 deadline.

Taxable Status MUST be selected:

• Taxable: When the permit is being used by an individual and the department is paying for said employee’s permit as part of their compensation package.
• Non-Taxable: When the permit is being used by the department at large to conduct university business (i.e. parking for guests, contractors, etc.).

Complete billing information is required. In cases where there is both a Fund and Fund Centre number, please identity each number to ensure accurate billing.

Don’t forget! The permit holder and/or administrator must also date and sign the form.

Faculty / Staff

For a gated garage, please see the “Gated Garages” section for more information about your renewal.

Key Dates and Deadlines

The renewal process is entirely online. No additional documentation or confirmation with our office is necessary. However, if you do not receive an online receipt for your permit renewal, please contact our office to ensure the process has been completed.

The renewal period will close at 12:00pm (noon), Thursday, April 30, 2026. After this deadline, you will not have access to priority renewals and will have to wait until 9:00am, Friday, May 1, 2026, when next year’s permit sales open on a first come, first served basis. At this point, there is no guarantee that your location or reserve space from the previous permit year will be available.

Waitlisted Facilities

On Friday, May 1, 2026, any facility that is currently waitlisted will be immediately backfilled from that list. This means that any person who has a permit in such a facility that fails to renew before the deadline will most likely be unable to purchase a permit for that same facility in the new year.

Warning: Double Payroll Deduction after Deadline

Permits purchased by payroll deductions after the renewal period is closed at 12:00pm (noon) on April 30^th, 2026, will have their May 2026 deduction deferred to June 2026 due to the early payroll closure period. Enrolling in payroll deductions at any time in May 2026 will result in a 2X payroll deduction in June 2026.  

Gated Garages

For more general information about faculty/staff permit renewals, please see the “Faculty/Staff” section.

LPR Failure: Do Not Take Ticket

The LPR system is a convenience. Your QR code is the primary means of entering and exiting the garage. In the case of LPR malfunction, you must use your QR code. Taking a ticket to enter is prohibited. Any permit holder who enters the garage with a ticket, instead of using their valid QR code, is required to pay at exit and will not be reimbursed. There are no exceptions.

Unreserved

For more general information about faculty/staff permit renewals, please see the “Faculty/Staff” section.

Expired Permits

Any Unreserved permit which is allowed to expire cannot be renewed or purchased at a later date. Unreserved permits are no longer sold thus only current permit holders are allowed to renew. There are no exceptions.

Special Accommodation

For more general information about faculty/staff permit renewals, please see the “Faculty/Staff” section.

To maintain your Special Accommodation permit and discounted rate, it is contingent we receive proper documentation. If your Ontario government issued APP has expired during the current permit year and you have a new one, please forward a copy of the front and back of the new permit to our office transportation@utoronto.ca. Without a copy of a valid APP, Special Accommodation permits will be cancelled.

Changes to Regulations

If your APP is expiring during the upcoming permit year, make sure to provide a copy of the new one before your current one expires. Otherwise, your permit will be cancelled the day after your APP expires.